PA - City Centre - Hybrid

Administration/Clerical jobs >> Admin Assitant

Negotiable

Permanent

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Description

We are recruiting for an experienced PA to support to the CEO which is a Hybrid 40-60% in the Leicester office / working from home, with occasional travel to other offices normally during office hours. This role is available on a flexible basis.

This role as PA to support the CEO involves

Provision of PA support to the CEO and administrative support to Senior Management Team.
Coordination and support of governance, including Board and Committee meetings, liaising with the office of our Patron HRH Princess Anne, and supporting our Trustees.
Management of our Leicester office and working as a flexible part of Internal Services, providing support as needed.

As the PA your duties are listed below

Provide support to the CEO and SMT

Manage CEO's diary, arranging meetings and travel etc as required. Deal with telephone calls, e-mails and correspondence received by the CEO and L&W.
Arrange SMT meetings, including coordinating the agenda, papers and action tracking.
Progress chasing work on behalf of the CEO and SMT.

Governance, Statutory and Compliance

Arrange and produce an annual governance calendar showing four Board meetings, three Audit Committee meetings, the Annual General Meeting (including Haldane Trust), and Annual Board Residential.
Co-ordinate the meetings including booking hotels for Board members as needed, inviting attendees, contributing to the production and distribution of papers, and taking minutes.
With support from the DFO coordinate preparation and submission of statutory and other compliance matters including Charity Commission, Companies House, Trustees Report, Register of Significant Influence, declarations of conflicts of interest.
Maintain database of policies and review dates, prompt Management to review.
Maintain the register of terms of office of Board & Audit Committee members.
With support from the DFO, manage Health & Safety, ISO and GDPR for L&W

Office management

Day to day office management of a leased building including ordering supplies, contact maintenance and repair companies, meter readings etc
Co-ordinator for all office fire procedures, Health and Safety and First Aiders (working closely with the teams in London and Cardiff).Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website
  • 1
  • Negotiable
  • None
  • None
  • CV-45652
  • Permanent
  • 4

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