Patient Intake Rep

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How have you impacted someones life today? At Hackensack Meridian Health our teams are focused on changing the lives of our patients by providing the highest level of care each and every day. From our hospitals, rehab centers and occupational health teams to our long-term care centers and at-home care capabilities, our complete spectrum of services will allow you to apply your skills in multiple settings while building your career, all within New Jerseys premier healthcare system.


This position is responsible for providing a wide variety of activities including but not limited to: initiating patient intakes; scheduling appointments; performing insurance screening and verification/authorization processes; patient registration; handling a high volume of customer calls/inquiries; entering patient charges; responding to medical records requests and billing inquiries; preparing reports; maintenance of department records.


A day in the life of an Patient Intake Rep at Hackensack Meridian Health includes:


Communicates all pertinent information to patient/customer at initial and subsequent contacts.

Answers incoming department calls within three rings. Fields department call volume: asks appropriate questions to screen calls, relays accurate information to caller, takes appropriate action.

Monitors voicemail and initiates appropriate follow-up. Relays messages to staff per department guidelines.

Obtain and document all pertinent information for scheduling intake to facilitate effective insurance verification, scheduling and registration processes.

Verifies insurance on all new referrals and screens appropriately for department specific needs.

Documents all interactions with insurance representatives, patients/customers and interested parties.

Pursues, researches and relays any discrepancies to insurance company representatives, patients and appropriate supervisors.

Compiles statistical information as needed per department needs. Prints daily scheduling reports. Forwards reports to referral sources documenting accurate information.

Follows department procedures for initiating required authorizations for services and verifying receipt of authorizations. 

Pre-registers patients per department guidelines. Obtains insurance cards, prescriptions, insurance referrals along with other required registration forms. 

Updates, revises and enters all information in registration system. Obtains patient signatures on all registration paperwork.

Informs patient of co-payment/payment responsibilities and collects payment. 13. Compiles new patient chart including department forms. 

Schedules, re-schedules, coordinates and prioritizes scheduling of multiple service needs. Updates schedules per department guidelines. 

Advises patient/customer of department guidelines related to scheduling, registration, cancellations and late arrivals.

Completes all scheduling processes prior to patients first visit and assures that all involved parties have necessary information. 

Other duties and/or projects as assigned.

Adheres to HMH Organizational competencies and standards of behavior. 

Lifts a minimum of 5 lbs., pushes and pulls a minimum of 5 lbs. and stands a minimum of 1 hour a day.


Education, Knowledge, Skills and Abilities Required: 

High School Diploma or GED. 

Minimum of 1 year related work experience in a physician practice, hospital setting or directly related customer service setting. 

Good organizational skills; ability to set priorities effectively.

Excellent communication, written and interpersonal skills; and ability to accept direction and perform multiple tasks.

Education, Knowledge, Skills and Abilities Preferred:

Experience in insurance authorization and verification

working knowledge of scheduling and registration

  • 1
  • Negotiable
  • None
  • None
  • Re-35153
  • Permanent
  • 14

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