Estates Administrator

Administration & Clerical jobs >> Admin Assitant

Negotiable

Permanent

Description

Location: Multi-site (1-2 school visits per month) so must be a car driver

Our client is looking for an experienced and highly organised administrator with experience in estates, compliance or education. An understanding of compliance in an educational setting would be ideal.

The role:

Maintain and update central compliance logs, certificates, and asset databases
Ensure CAFM and PPM records are accurate and current
Coordinate contractors' access, documentation, and queries
Support audits, compliance reviews, and reporting processes
Process orders for planned, responsive, and capital works
Liaise with site teams to collect estates data and monitor inspections
Assist in delivering capital investment and grant-funded projects
Manage records for statutory testing, servicing, and risk assessments
Support procurement and contractor performance monitoring
Maintain accurate energy consumption data
Provide general administrative support to the Director of Estates and Estates teamThe person:

Essential

Experience in administration within estates, facilities, or education setting
Understanding of statutory compliance (e.g. fire safety, legionella)
Competent in CAFM or compliance systems (e.g. Parago, I am Compliant)
Excellent communication and record-keeping skills
Able to manage confidential data professionally
Strong coordination and relationship skills with teams and contractors
Proactive, adaptable, and committed to high safety standards
Full driving licence and business-insured vehicle for travel between sitesDesirable

Experience in procurement or public-sector estates management
Knowledge of sustainability or energy management processesBenefits:

Free on-site parking
Eye care and free flu vaccination voucher
Private contributory healthcare scheme
Staff awards and gift card nominations
Cycle to work scheme & IT equipment scheme (salary sacrifice)
Gym, food, entertainment, shopping and holiday discounts
On-site café
Family-friendly policies
Generous pension and life assurance schemes
Diversity and inclusion & staff wellbeing groups
Contractual Sick Pay
Christmas party and social events
Free confidential mental health and wellbeing coaching and counselling services
Continuous professional development and sponsorship for professional qualifications, apprenticeships and free training - opportunities for growth
  • 1
  • Negotiable
  • None
  • None
  • CV-179961
  • Permanent
  • 6
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