Job Description

The Project Administrator is responsible for managing all administrative aspects of a project, including vendor management, subcontractor compliance, subcontractor payment applications, subcontractor contract administration, owner payment applications, Procure management and communicating with customers. 

This individual must display a high degree of professionalism, organization, and cooperation with customers and co-workers. Individual works closely with Project Accounting staff and Project Management staff.

  • Communicate the status of project materials
  • Coordinate delivery schedules of material and equipment
  • Complete permit application and process
  • Perform take-offs from the project plans 
  • Gather required documents for job start meetings
  • Attend various meetings and take meeting minutes
  • Support projects by providing administrative support
  • Generate computerized project schedules
  • Create & update specialized project schedules & labor tracking
  • Organize final preparation of project submittals & verify approval
  • Manage & integrate project documents & addendums
  • Oversee material purchase orders throughout the project
  • Verify that all material, equipment, & tools are being ordered and arriving at the proper job site on schedule and field paperwork is maintained
  • Maintain Change Order, Material Logs, and RFI logs
  • Assist with bids & RFPs as needed to submit com



  • Experience working in a fast-paced office environment
  • Project Administration experiance in technology or construction company
  • Office/Business support background
  • Experience assisting large complex projects
  • Proficiency with spreadsheets and software
  • Ability to multi-task and prioritize workload
  • Exceptional organizational skills
  • Ability to manage multiple priorities, effective team player, self-motivated, quick learner
  • Excellent communication skills with the ability to read, write and communicate fluently in English
  • Superior written, oral and digital communication skills

Additional Information

All your information will be kept confidential according to EEO guidelines.

  • 1
  • Negotiable
  • None
  • None
  • Sm-145262
  • Permanent
  • 45

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