Administrative Supervisor (Program Specialist/Office Manager)

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Job Snapshot

Employee Type:



West Milwaukee, WI

Date Posted:


Job Description


Our Passion:

We are improving the lives we touch. We need passionate, talented people working together who share our desire to provide the best quality care to our patients and lead the fight against the opioid epidemic. We are prepared to treat the entire disease, not just a piece of it.

Our Team:

West Milwaukee CTC, located in West Milwaukee, WI, is one of 127 outpatient addiction recovery centers nationwide. Acadia Comprehensive Treatment Centers is the leading provider of medication assisted treatment in the nation, servicing over 62,000 patients per day. Our mission is to provide full-circle care that includes a blend of therapies and the use of safe and effective medications. Our team is the front line of our fight against the opiate epidemic.

Our Benefits:

Members of our administrative team will enjoy full benefit eligibility, including Medical, Dental, Vision, 401k matching, company paid group term life insurance, paid vacation and sick time and an opportunity for growth that is second to none in the industry. Acadia Healthcare is committed to offering an enviable internal culture and environment that encourages and supports both professional and personal growth that you are proud of.

Your Job as an Administrative Supervisor I (Program Specialist/Office Manager):

Administrative Supervisor I (Program Specialist/Office Manager) will directly supervise and coordinate the activities of the office and/or administrative support workers. he Administrative Supervisor I (Program Specialist/Office Manager) will manage and coordinate administrative programs and office activities under the direction of the Clinic Director.

We have 8 hour, daily shifts that allow our employees to have stable schedules and enjoy quality time away from the facility. Operating hours are Tuesday through Friday 5:00am to 2:30pm, Saturday 5:00am to 12:30pm.

Your Responsibilities as an Administrative Supervisor I (Program Specialist/Office Manager):

Administrative supervision, leadership, guidance, and feedback to administrative staff in order to facilitate smooth operations of the clinic while maintaining appropriate coverage, scheduling and training;

Establishes, maintains, and retrieves general files for clinic leadership;

Manages and coordinates administrative programs and office activities;

Develops procedures and policies for office activities and training;

May work with Clinic Director to plan community outreach events;

May attend staff meeting, take notes and prepare minutes, as required by clinic leadership;

Prepares and distributes correspondence, interoffice memorandums, contracts, forms, and reports;

May submit purchase orders as required;

May assist in monitoring clinical staff credentialing process, including collection of documentation, verification of credentials, and licenses, as directed;

May share responsibility for completing insurance information on vehicle accidents and abuse allegations and injuries of patients; and,

Perform other duties as assigned.

Job Requirements

Your Skills and Qualifications as an Administrative Supervisor I (Program Specialist/Office Manager):

High school diploma or equivalent; prefer Bachelors degree

2+ years secretarial or administrative experience

Knowledge of administrative processes and systems such as word processing and spreadsheet software, file maintenance and patient records

Able to communicate effectively, both verbally and in writing

Healthcare experience preferred

Detail oriented, excellent organizational skills, and discretion with confidential information

One year of supervisory experience
  • 1
  • Negotiable
  • None
  • None
  • Re-141995
  • Permanent
  • 9

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